5 Types of Customer Service Software for E-Commerce Businesses

Customer service takes more than a team of hardworking agents. It takes a solid technology strategy, too.

E-commerce brands, in particular, face chaotic customer service challenges. Between omnichannel support, the demand for 24/7 availability, and higher overall requests, there’s a lot to manage. 

Unfortunately, it’s getting even more challenging. Many retailers know their customer service needs to improve, and customers aren’t making it easy. Customer engagement is up 14% in 2022, and so are customer standards. 60% say they have higher customer service standards than before, but only 26% say the overall quality of their customer service is extremely strong.

This year is tough. There’s a big gap between customer expectations and reality, and the talent shortage isn’t helping. But there is a way to fill that gap and deliver exceptional service to your customers.

You need customer service software

Dive in to see how you can make things easier for your customer service team while improving customer satisfaction, and see the five must-have support tools that can help you do it.

What is customer service software?

Customer service software helps your support agents serve your customers. From CRM to analytics, you can put together an ecosystem of tools to enable efficient and effective customer support.

What kind of software do you need for e-commerce customer service?

Your support team is spread thin. They’re handling the rapid influx of inquiries, dealing with shipping delays, and stressed customers—plus they’re likely dealing with a short staff.

Give them the gift of efficiency. Here are the five must-have types of software to streamline your customer service.

1. CRM

Customer relationship management (CRM) is software that helps your team organize customer information, from storing historical information to analyzing data to facilitating conversations.

CRM software is a foundational purchase for an e-commerce business. Many of the following tools are available as add-ons or integrations so that everything can work together as one.

2. Ticketing system

Simply put, a ticketing system keeps track of customer issues. It helps customer service agents to organize and manage all customer inquiries, no matter which channel they come through, to ensure nothing slips through the cracks.

You can also automate ticketing systems to help route customers to particular departments, prioritize based on category, or even tag using perceived customer sentiment.

3. Conversational engagement platform

Conversational commerce for customer serviceA conversational platform, like Quiq, seamlessly connects agents and customers through a variety of messaging channels. Messaging has proven to be a more efficient and affordable form of customer engagement than voice and enables agents to manage multiple conversations at once. 

You can also use conversational engagement platforms to connect with your customers where they are, like Facebook Messenger, Apple Business Chat, WhatsApp, and more. Zendesk even reports that third-party messaging apps receive the highest average CSAT score (98%).

Quiq also delivers enhanced conversational AI to connect your customers through chatbots. Chatbots lighten the load for your customer service agents, filling in at various points in the conversation.

Designate a chatbot as the welcome wagon to collect customer information and route the issue to the appropriate department, automatically capture customer feedback at the end of an interaction, or even have bots answer common customer service questions. 

4. Analytics software

Every team can benefit from more data. Analytics software helps you understand customer behavior, trends, and pain points. Use this information to identify areas of improvement in your customer service team or uncover problems before they happen. 

For example, if you see a jump in “Where’s my order?” inquiries, test what happens when you send tracking links via text message, which has a much higher open rate than email.

5. Knowledge base

This software allows you to create and manage a customer self-service portal. Customers can find answers to their questions without having to contact customer service. According to a 2022 Zendesk survey, 83% of customers will spend more money with companies that allow them to find answers online—without having to ask anyone.

Knowledge base software can be as simple as a content management system, but there are also specialized services that help you catalog information so that it’s easier for your customers to find. 

How customer service software can all work together

As you piece together best-of-breed solutions for your customer service, look for software that integrates with each other to enhance your workflows. Investing in solutions that play well together is vital for the success of your customer service team.

For example, Zendesk’s Quiq integration enables your customer support agents to work with customers right from the Zendesk interface. When customers send a message to your company, no matter which platform, it automatically creates a ticket and fills in information like assignee, ticket type, priority, and more.

Agents can also use the customer information that’s already in Zendesk to help them solve issues. Access information like order history, past conversations, and more. Quiq will even scan conversations to identify pain points and pull up answers from Zendesk’s knowledge base.

You can find other Quiq integration opportunities here.

What are the benefits of customer service software?

Enhancing your team’s workflows with customer service software provides tons of benefits, felt by your customers, your agents, and your bottom line.

  1. Quicker response times: When customer service agents have the right information at their fingertips, they can respond to customer questions faster. Customer order information or past interactions can be stored within a CRM and automatically pulled up a the beginning of a conversation. Or, when agents are asked a question they don’t know, they can simply search their knowledge base. 
  2. Faster resolutions: Above all else, customers want their problems solved quickly. Since agents have a more comprehensive picture of the customer and their problem, they’re more likely to resolve their issue with fewer messages.
  3. Reduced costs: Automating manual tasks and improving efficiency enables customer service agents can handle more customer requests in a shorter time.
  4. Happier agents: Customer service agents spend a lot of time dealing with unhappy customers, which can really take its toll. Only 15% of agents report that they’re extremely satisfied with their amount of work. When work is easier to manage—and customers are happier—your team benefits, too. 
  5. Improved customer service: Support agents can deliver even better customer service with insights pulled from customer analytics. They can track things like sentiment and easily escalate problems to a manager when needed.

Plus, customers don’t need to repeat themselves when their information and conversation history is readily available. That itself provides a premium customer experience—one they’re willing to pay for. 88% of surveyed shoppers said they would spend more money with companies that ensure they won’t need to repeat information. (Wow!) 
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Start with Quiq

If you’re looking for customer service software to deliver exceptional customer experiences, Quiq’s conversational AI is the place to start.

Unlock the power of conversations with rich messaging, intelligent chatbots, and tools to help your agents thrive. Plus, you can meet customers on whatever platform they prefer. 

Start using asynchronous messaging and deliver stellar customer service.

With customers flocking to messaging channels, it’s a great time for your customer service team to adopt asynchronous messaging. The best way to set your team up for success? With a conversational platform, like Quiq.

Turn any messaging channel into an asynchronous experience. With Quiq, you can:

  • Manage conversations across multiple channels
  • Serve customers based on sentiment
  • Increase agent efficiency and boost customer satisfaction

Sign up for a Quiq demo and see how it can help you deploy asynchronous messaging and elevate your customer service.

How Chatbots Are Revolutionizing eCommerce

In recent years, chatbots have made their way into the mainstream, becoming an integral part of the way modern businesses interact with consumers. In this post, we’ll take a look at chatbots and how they are playing an increasingly important role in eCommerce. We’ll then dive into the ways that businesses can use bots across all channels.

What are chatbots?

Chatbots are software applications that simulate human conversation.  Customers can interact with chatbots much like they would with a human via SMS/text, web chat, social media or in a company’s app. Chatbots can be written to follow simple instructions such as to greet the customer with “Hi, how can I help you?” and ask for the customer’s name. Bots can also execute more complex processes based off of rules or keywords such as gathering order information, routing the customer to a different department, and displaying the customer’s order history to the agent.

The earliest chatbots were simple systems that picked up keywords from a user’s message which triggered certain scripts. Responses may have come across as canned, but the mere fact that a user was chatting with a robot was novel in itself. In the 1960s, computer scientists at MIT developed ELIZA, which emulated a psychotherapist. Many individuals who used Eliza were convinced they were talking to a real person at the time. Though it was initially developed to show the superficiality of human communication, the developers were surprised by the large amount of feedback they received attributing human-like emotion to the machine. Chatbots have come a long way since then. Modern artificial intelligence has made it so chatbots are more helpful than ever, and natural language processing has seen major developments in recent years. Now, chatbots are instrumental to the way that many businesses connect with customers. Through Facebook, SMS, and web chat, chatbots can guide customers through every step of their path to purchase as well as provide intelligent customer support.

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How contacting customer service has evolved

Calling and emailing a company for pre-sales questions or post-sales support has gone the way of the VCR. Sure, there are some people out there that still use those channels, but for the vast majority, it’s not the first way people think of when they need to reach a business. Today’s connected consumers demand engagement that’s flexible, convenient, and fast. That’s why consumers are gravitating towards mobile means of engagement, where they can have more control over when and where conversations take place. The availability of smartphones and tablets mean that browsing, buying, and requesting support can happen anywhere there’s a mobile device available and consumers haven’t hesitated to use this freedom to engage businesses whenever and however is most convenient for them. Live chat for business, for example, is frequently used for customers to connect while they are browsing a company’s site.  Further efforts to connect with customers on their own terms has led many companies to enable their landlines to send and receive SMS/text messages since many consumers prefer texting over phone calls. The mere thought of managing conversations over multiple channels would normally keep contact center managers up at night fretting about operations and agents worrying about efficiency metrics.

Quiq’s messaging platform bring conversations from SMS/text, web chat, social, and in-app into one streamlined UI so that agents and managers have one place to manage every conversation. Unlike phone calls and emails that can only be handled on a 1:1 basis, messaging platforms, like Quiq, allow company employees to handle multiple conversations at once. We see employees handle 6 to 8 concurrent conversations at one time. Even with all the efficiency modern messaging platforms provide, human-only messaging systems are limited by things such as hours of operation and the amount of staff available. Enter the chatbot. Businesses are adopting chatbots for every messaging channel, including web chat, SMS/texting, and social channels as a way to route customers to the right department, or to an agent that can help them. Today, advanced chatbots, like those powered by Quiq, are predicted to handle 85% of customer service interactions by 2020, using artificial intelligence to meet the unique needs of customers in increasingly efficient and satisfactory ways, such as greeting the customer and gathering data to better understand the nature of their inquiry.

What chatbots offer to eCommerce

eCommerce is perfectly suited for the features that chatbots offer since the entire customer journey — right up until delivery — primarily happens on mobile devices. Chatbots are available around the clock to engage customers with a welcome message, suggest products or promotional offers based on their browsing history, and help answer any questions that arise. Consider some of these interactions where a chatbot can help augment interactions with human agents:

  • Determining the type of question, whether pre-sales or post-sales, in order to route the inquiry to the correct team.
  • Collecting information on what the customer is shopping for to narrow down a selection or suggest pages that customers should check out.
  • Checking on order and shipping status.
  • Helping customers troubleshoot a technical issue by asking questions to eliminate possible causes.
  • Providing returning customers automated help with a password reset.

If the consumer makes an inquiry or gives feedback which is beyond the chatbot’s capabilities, it can seamlessly and immediately connect the consumer to an appropriate agent. The approach of having chatbots as the first point of contact, to gather data for human agents, maximizes efficiency and frees up resources while still maintaining the human element. In fact, chatbots can be used throughout the conversation, not just as the first contact. Human agents and bots can seamlessly transfer messages back and forth without disrupting the customer’s experience.

Perfecting messaging for business

In fact, Facebook Messenger, Apple Business Chat, and Google Rich Business Messaging are all popular avenues for connecting with customers. The more your eCommerce enterprise branches out into these engagement channels, the tighter your connection will be in the daily lives of consumers. Modern customer service is all about providing solutions to customers on their own terms. That means that consumers should be able to reach you whenever they want to, via the channels that they prefer. Quiq enables companies to engage with customers over multiple channels while using live agents, chatbots, or a combination of both. As chatbots become increasingly capable of complex tasks, the expectations that customers have when interacting with chatbots will only grow. Your customer service interface reflects the quality of your eCommerce brand as a whole, which is why it’s critical to use a platform that continues to advance along with the times. Quiq helps your brand stay ahead of the curve with advanced features such as agent performance optimization and real-time reports.

Get Quiq and get chatting

Chatbots will continue to transform the way customers interact with businesses. By connecting with your customers via their preferred modes of text communication, you can ensure that you’re speaking their language and getting your message across. This means increased connections, higher sales, and improved customer satisfaction. If your brand is ready to explore the potential of a perfected chatbot platform, request a demo with Quiq today.