omnichannel Archives

Streamlining Customer Service Tasks

Rich messaging has made it possible for every step of the customer journey to be taken within a messaging window. Customers can select a product, make a secure transaction, and follow up with support inquiries, all without leaving the conversation. Many businesses are surprised by all of the benefits that cross-channel messaging can bring, as expressed by Daniel of Baker Street Funding:

“Everything from answering client questions, providing status updates; and even having clients send pictures of documents is done through our text messaging platform. We have found it extremely useful and it has been one of the main things that separates us from our competitors.”

Better Customer Service Solutions

Business text messaging comes naturally to consumers who already communicate with their friends and loved ones through this channel. As such, asking for help via messaging is often a consumer’s first choice. Many companies are seeing a decrease in support calls and an uptick in messages. Rahwa of MAIDSTR has observed firsthand the consumer preference toward messaging for customer service:

“We noticed that our customers increasingly wanted to engage via text, like they do with their friends and family, and that our inbound calls were decreasing.

So, we implement text-based customer service and found a greater level of interaction and engagement with our customers. Our customers still have the option of talking to a live person if needed, but we are definitely seeing a preference for text-based interaction via SMS or live chats over phone calls.”

Scheduling Success

Filling last minute cancellations or open schedule slots can be a challenge for virtually every direct-to-consumer service provider. The quick exchange of information through messaging offers a solution to these last-minute scheduling issues. Appointments can even be made within a message window itself, thanks to rich messaging. Gordon of GB Marketing & Communications shared a personal story which illustrates the customer experience when scheduling appointments and evaluating a service:

“When I was first evaluating [my chiropractor’s] service, text messaging was immediately used as part of the confirmation process as well as ensuring I knew where to go. Since that point, I get text messages as reminders when future appointments are set, as well as updates if another client cancels to see if I am interested in taking their open appointment spot last minute. From a customer / client perspective, I get a closer connection to their staff with texting, as you know there is a person on the other side that is there to respond to you as needed.”

Implementing Texting for Business

The successful implementation of business text messaging for customer service depends on several key factors. First, it’s critical that customers are able to access support via a channel which is familiar to them. SMS is the most popular messaging channel, though other platforms such as Apple Business Chat, Facebook Messenger, and Twitter Direct Message are also very helpful channels that offer useful tools for businesses to address the needs of customers. These include response suggestions, identity verification, and appointment scheduling.

Another important factor in providing satisfactory customer support is timing. Asynchronous messaging platforms, such as Quiq, allow customers to start and stop customer service conversations whenever it’s most convenient for them. In addition, Quiq’s Adaptive Response Timer automatically prioritizes incoming conversations for agents based on the cadence of the messages received, ensuring customers who are most engaged are taken care of first. Finally, bots can be incorporated into any part of the customer conversation from being used to route customers to the appropriate human agent, to present answers to common questions, or even to offload information collect from the agent before sending it back to them.

A Better Approach to Customer Service

As you can see, texting for business offers a far more engaging customer service experience for employees and customers alike. Quiq powers consumer to business communications over web chat and messaging. Whether the conversation happens over SMS, social media messaging, web chat, or any other popular messaging channel, Quiq provides agents with a more efficient, centralized way to address the needs of customers.

Many organizations, such as Brinks Home Security, Aspira, and Texas A&M, have achieved messaging success with Quiq. To find out what the power of true cross-channel messaging can do for your customer service organization, see a demo of Quiq today.

Consider for a moment the many ways customers are inundated with a multitude of brands, all vying for their attention. Take the email inbox, for example. Customers can’t unsubscribe fast enough from all the generic email newsletters they receive. The influx of email newsletters, social media messages, and online advertising adds up to marketing fatigue, a result of too many messages not relevant to customers. While messaging is still the most effective channel, with double the conversion rate of email, the way businesses currently communicate with customers needs to change.

Customers often unsubscribe, scroll past, unfollow, and mark as spam when messages are not relevant. What is the first sign your audience is experiencing marketing fatigue? A good indication is lower response rates, with even lower click and conversion rates.

Mastering the art of meaningful communication with customers is vital to keeping them interested, engaged, and connected. The best way to engage audiences has changed — expanding beyond the traditional phone and email, to reach customers how, where, and when they want to be reached.

A Better Way to Reach Your Audience

Web chat, in-app messaging, SMS/text messaging, social media — there’s a lot of service channels for customers to choose from (and for agents to manage!). It’s critically important for companies to consider how they define and manage communication at every step of the customer journey to ensure messaging does not add to customer and business channel fatigue.

People who are just starting their journey, in an information gathering stage, require a different kind of message than, say, a customer looking to upgrade their existing product. Don’t fall for the allure of making a hasty attempt to close the sale. Sending too many messages geared toward completing purchases to a customer who is firmly in the early stages of their journey will lead to annoyance, fatigue, and a bad taste in their mouth associated with the brand. Instead, the best way to craft the right message is to put yourself directly in the customer’s shoes — and if you happen to sell shoes, who knows, they may just end up buying a pair!

So, how are companies battling marketing fatigue successfully reaching their customers?

Multi-Channel Messaging

The best way to prevent channel fatigue while reaching customers at the right place and time is to be available on their favorite channels. Multi-channel messaging makes your business available in all the places your customers frequent in ways that are most convenient for them — whether that’s on a Facebook Business Page, Twitter Direct Messages, Kik, SMS/text messaging, rich messaging (on Apple Business Chat and Google Rich Business Messaging), Web Chat, or In-App Messaging.

Transform how you engage with customers by letting them talk to your business the same way they talk to their friends and family.

Get Personal

Companies that put effort into understanding which channels are most important to their customers are better equipped to manage channel fatigue. For example, companies can optimize their communication and define message relevance customer-by-customer, based on behavior, demographics, preferences, journey status, and purchase data.

Another way to help customize the customer experience is to keep in mind the different tools customers use to view messages.

Messages sent over Web Chat are viewed on a computer most of the time, making Web Chat a better platform for sending resources, guides, and text-centric solutions. Alternately, Facebook, Twitter, Kik, and rich messages (all which are great for sending multimedia) would most likely be viewed on a mobile device. In this case, you might opt to engage your customers with interactive rich messaging features like images, videos, gifs, emojis, and cards that can be inserted into conversations on social media platforms and business SMS.

Focus on Message Quality

Ensure that your messages provide your audience value by making them enticing and relevant.

Not every individual within a target audience will find relevance in mass messaging. With an audience full of customers at varying stages in their journey or simply at different income levels, personalization must go beyond just using first names or location. Rather than sending out one mass message across channels, the best way to engage a varied customer audience is to segment them out into smaller groups, and target messages from there — because if a customer clicks on a message to discover that it isn’t as relevant (or specific) to them as originally implied, they will lose trust in your messages and, subsequently, your business.

If your message is relevant to your audience, then format becomes less important. What matters is that you’re sending content that is low-effort to read and react. However, if your message is possibly irrelevant to certain customers’ interests, you should focus on capturing their attention while still keeping their effort levels low. Easy, fun, and visual is best — it gives your customers less to look through, making it a perfect fit for their busy lives.

Choose the Best Channel to Communicate

If your business keeps track of the content and frequency of your messaging, as well as your engagement across platforms and audience segments, then there are a lot of different communication channels to consider. The key is to make the most out of each channel.

Studies show that Business SMS/text messaging is the most effective channel to capture customer attention because it is a diversion from the typical email and promoted messages omni-present in their digital lifestyle, while maintaining the same level of immediacy. Text messaging is personal, download-free, and doesn’t require an internet connection. It’s also low effort to read and take action.

No matter what channel your customer base chooses to use, be sure to keep track of response and conversion rates to inform smart decision-making surrounding your brand communication. When it comes to platforms that give you insight and platforms that help businesses with messaging, Quiq doesn’t make you choose. By integrating directly into your existing CRM system, you’re able to continue receiving the reports that you know and love.

Fight channel fatigue with the proper strategy — focused on intent and personalized communication. Quiq Messaging connects your business to a variety of different platforms seamlessly. Want to learn more about Quiq’s multi-channel messaging platform? Send yourself a message today.

Featured Resource

Forrester Report