Quiq

Data Processing Addendum

(Version February 2023)

This Data Processing Addendum, including its Schedules, (collectively the “DPA”) forms part of the Quiq Software-as-a-Service Agreement or other agreement executed between Quiq and Customer (“Agreement”) for the purchase and use of online services from Quiq (identified either as “Hosted Software” or “Services” or otherwise in the applicable agreement, and hereinafter defined as “Services”), to reflect the Parties’ agreement with regard to the Processing of Personal Data.

Customer enters into this DPA on behalf of itself and, to the extent required under applicable Data Protection Laws and Regulations, in the name and on behalf of its Authorized Affiliates. For the purposes of this DPA only, and except where indicated otherwise, the term “Customer” shall include Customer and Authorized Affiliates. All capitalized terms not defined herein shall have the meaning set forth in the Agreement.

In the course of providing the Services to Customer pursuant to the Agreement, Quiq may Process Personal Data on behalf of Customer and the Parties agree to comply with the following provisions with respect to any Personal Data, each acting reasonably and in good faith.

HOW THIS DPA APPLIES

This DPA consists of two parts: the main body of the DPA, and Schedules 1 and 2. If the Customer entity signing this DPA is a party to the Agreement, this DPA is an addendum to and forms part of the Agreement. If the Customer entity signing this DPA has executed an Order Form with Quiq, but is not itself a party to the Agreement, this DPA is an addendum to that Order Form and applicable renewal Order Form(s). If the Customer entity signing this DPA is neither a party to an Order Form nor the Agreement, this DPA is not valid and is not legally binding. Such entity should request that the Customer entity who is a party to the Agreement executes this DPA.

DATA PROCESSING TERMS

  1. PROCESSING OF PERSONAL DATA
    1. Roles of the Parties. The parties acknowledge and agree that with regard to the Processing of Personal Data, Customer is a Controller or a Processor, Quiq is a Processor and that Quiq will engage Sub-processors pursuant to the requirements set forth in section 4 “Sub-processors” below.
    2. Customer’s Processing of Personal Data. Customer shall, in its use of the Services, Process Personal Data in accordance with the requirements of Data Protection Laws and Regulations, including any applicable requirement to provide notice to Data Subjects of the use of Quiq as Processor (including where the Customer is a Processor, by ensuring that the ultimate Controller does so). For the avoidance of doubt, Customer’s instructions for the Processing of Personal Data shall comply with Data Protection Laws and Regulations. Customer shall have sole responsibility for the accuracy, quality, and legality of Personal Data and the means by which Customer acquired Personal Data. Customer specifically acknowledges and agrees that its use of the Services will not violate the rights of any Data Subject, including those that have opted-out or not opted-in from sales or other disclosures of Personal Data to the extent applicable under Data Protection Laws and Regulations.
    3. Quiq’s Processing of Personal Data. Quiq shall treat Personal Data as Confidential Information and shall Process Personal Data on behalf of and in accordance with Customer’s documented instructions for the following purposes: (i) Processing in accordance with the Agreement and applicable Order Form(s); (ii) Processing initiated by Users in their use of the Services; (iii) Processing to comply with other documented reasonable instructions provided by Customer (e.g., via email) where such instructions are consistent with the terms of the Agreement; and (iv) Processing to comply with applicable Laws and Regulations.
    4. Details of the Processing. The subject-matter of Processing of Personal Data by Quiq is the performance of the Services pursuant to the Agreement. The duration of the Processing, the nature and purpose of the Processing, the types of Personal Data and categories of Data Subjects Processed under this DPA are further specified in Schedule 2 (Description of Processing/Transfer) to this DPA.
  2. RIGHTS OF DATA SUBJECTS

    Quiq shall, to the extent legally permitted, promptly notify Customer of any complaint, dispute or request it has received from a Data Subject such as a Data Subject’s right of access, right to rectification, restriction of Processing, erasure (“right to be forgotten”), data portability, objection to the Processing, or its right not to be subject to an automated individual decision making, each such request being a “Data Subject Request”. Quiq shall not respond to a Data Subject Request itself, except that Customer authorizes Quiq to redirect the Data Subject Request as necessary to allow Customer to respond directly. Considering the nature of the Processing, Quiq shall assist Customer by appropriate technical and organizational measures, insofar as this is possible, for the fulfillment of Customer’s obligation to respond to a Data Subject Request under Data Protection Laws and Regulations. In addition, to the extent Customer, in its use of the Services, does not have the ability to address a Data Subject Request, Quiq shall upon Customer’s request provide commercially reasonable efforts to assist Customer in responding to such Data Subject Request, to the extent Quiq is legally permitted to do so and the response to such Data Subject Request is required under Data Protection Laws and Regulations. To the extent legally permitted, Customer shall be responsible for any costs arising from Quiq’s provision of such assistance.

  3. Quiq PERSONNEL
    1. Confidentiality. Quiq shall ensure that its personnel engaged in the Processing of Personal Data are informed of the confidential nature of the Personal Data, have received appropriate training on their responsibilities and have executed written confidentiality agreements. Quiq shall ensure that such confidentiality obligations survive the termination of the personnel engagement.
    2. Reliability. Quiq shall take commercially reasonable steps to ensure the reliability of any Quiq personnel engaged in the Processing of Personal Data.
    3. Limitation of Access. Quiq shall ensure that Quiq’s access to Personal Data is limited to those personnel performing Services in accordance with the Agreement.
    4. Data Protection Officer. Quiq has appointed a data protection officer. The appointed person may be reached at privacy@quiq.com.
  4. SUB-PROCESSORS
    1. Appointment of Sub-processors. Customer acknowledges and agrees that Quiq may engage third-party Sub-processors in connection with the provision of the Services. Quiq has entered into a written agreement with each Sub-processor containing, in substance, data protection obligations no less protective than those in the Agreement with respect to the protection of Personal Data to the extent applicable to the nature of the Services provided by such Sub-processor.
    2. List of Current Sub-processors and Notification of New Sub-processors. The current list of Sub-processors engaged in Processing Personal Data for the performance of each applicable Service, including a description of their processing activities, can be accessible via at https://quiq.com/sub-processors; in addition, Quiq uses third party advisors who provide the following types of services: legal, accounting, tax, and security audits. Customer hereby consents to Quiq’s use of Sub-processors at https://quiq.com/sub-processors and the third-party advisors described above and each entity’s processing activities of Personal Data on behalf of and for the benefit of Quiq. Customer may subscribe to notifications of new Sub-processors, and if Customer subscribes, Quiq shall provide notice of a new Sub-processor(s).
    3. Objection Right for New Sub-processors. Customer may object to Quiq’s use of a new Sub-processor by notifying Quiq promptly in writing within thirty (30) days of receipt of Quiq’s notice in accordance with the mechanism set out in section 4.2. If Customer objects to a new Sub-processor as permitted in the preceding sentence, Quiq will use reasonable efforts to make available to Customer a change in the Services or recommend a commercially reasonable change to Customer’s configuration or use of the Services to avoid Processing of Personal Data by the objected-to new Sub-processor without unreasonably burdening Customer. If Quiq is unable to make available such change within a reasonable period of time, which shall not exceed sixty (60) days, Customer may terminate the applicable Order Form(s) with respect only to those Services which cannot be provided by Quiq without the use of the objected-to new Sub- processor by providing written notice to Quiq. Quiq will refund Customer any prepaid fees for unused Services covering the remainder of the term of such Order Form(s) following the effective date of termination and without imposing a penalty for such termination on Customer.
    4. Liability. Quiq shall be liable for the acts and omissions of its Sub-processors to the same extent Quiq would be liable if performing the services of each Sub-processor directly under the terms of this DPA, unless otherwise set forth in the Agreement.
  5. SECURITY
    1. Controls for the Protection of Personal Data. Quiq shall maintain appropriate technical and organizational measures for protection of the security (including protection against unauthorized or unlawful Processing and against accidental or unlawful destruction, loss or alteration or damage, unauthorized disclosure of, or access to, Personal Data), confidentiality and integrity of Personal Data, as set forth in the Information Security Policy Manual at https://quiq.com/securitypolicy. Quiq regularly monitors compliance with these measures. Quiq will not materially decrease the overall security of the Services during a subscription term.
    2. Audit. Quiq shall maintain an audit program to help ensure compliance with the Information Security Manual Policy Manual and shall make available to Customer information to demonstrate compliance with the obligations set out in this DPA as set forth in this section 5.2.
      1. Third-Party Certifications and Audits. Quiq has obtained the third-party certifications and audits set forth in the Information Security Policy Manual. Upon Customer’s written request at reasonable intervals, and subject to the confidentiality obligations set forth in the Agreement, Quiq shall make available to Customer (or Customer’s Third-Party Auditor – as defined below in section 5.2.4) information regarding Quiq’s compliance with the obligations set forth in this DPA in the form of a copy of Quiq’s then most recent third-party audits or certifications set forth in the Information Security Policy Manual. Such third-party audits or certifications may also be shared with Customer’s competent supervisory authority on its request. Where Quiq has obtained SSAE 18 Service Organization Control (SOC) 2 reports for a particular Service as described in the Documentation, Quiq agrees to maintain these certifications or standards, or appropriate and comparable successors thereof, for the duration of the Agreement.
      2. On-Site Audit. Customer may contact Quiq to request an on-site audit of Quiq’s Processing activities covered by this DPA (“On-Site Audit”). An On-Site Audit may be conducted by Customer either itself or through a Third-Party Auditor (as defined below in section 5.2.4) selected by Customer when:

        (i) the information available pursuant to section “Third-Party Certifications and Audits” is not sufficient to demonstrate compliance with the obligations set out in this DPA and its Schedules;

        (ii) Customer has received a notice from Quiq of a Personal Data Incident; or

        (iii) such an audit is required by Data Protection Laws and Regulations or by Customer’s competent supervisory authority.

        Any On-Site Audits will be limited to Personal Data Processing and storage facilities owned and managed by Quiq. Customer acknowledges that Quiq operates a multi-tenant cloud environment using the services of commercial cloud providers, disclosed in Section 4, Sub-Processors. Accordingly, Quiq shall have the right to reasonably adapt the scope of any On-Site Audit based upon access availability of Sub-processors and their policies and to avoid or mitigate risks with respect to, and including, service levels, availability, and confidentiality of other Quiq customers’ information.

      3. Reasonable Exercise of Rights. An On-Site Audit shall be conducted by Customer or its Third-Party Auditor:

        (i) acting reasonably, in good faith, and in a proportional manner, taking into account the nature and complexity of the Services used by Customer;

        (ii) up to one time per year with at least three weeks’ advance written notice. If an emergency justifies a shorter notice period, Quiq will use good faith efforts to accommodate the On-Site Audit request; and

        (iii) during Quiq’s normal business hours, under reasonable duration and shall not unreasonably interfere with Quiq’s day-to-day operations.

        Before any On-Site Audit commences, Customer and Quiq shall mutually agree upon the scope, timing, and duration of the audit and the reimbursement rate for which Customer shall be responsible. All reimbursement rates shall be reasonable, taking into account the resources expended by or on behalf of Quiq.

      4. Third-Party Auditor. A Third-Party Auditor means a third-party independent contractor that is not a competitor of Quiq. An On-Site Audit can be conducted through a Third Party Auditor if:

        (i) prior to the On-Site Audit, the Third-Party Auditor enters into a non-disclosure agreement containing confidentiality provisions no less protective than those set forth in the Agreement to protect Quiq’s proprietary information; and

        (ii) the costs of the Third-Party Auditor are at Customer’s expense.

      5. Findings. Customer must promptly provide Quiq with information regarding any non-compliance discovered during the course of an On-Site Audit.
    3. Data Protection Impact Assessment. Upon Customer’s request, Quiq shall provide Customer with reasonable cooperation and assistance needed to fulfil Customer’s obligation under Data Protection Laws and Regulations to carry out a data protection impact assessment related to Customer’s use of the Services, to the extent Customer does not otherwise have access to the relevant information, and to the extent such information is available to Quiq.
  6. PERSONAL DATA INCIDENT MANAGEMENT AND NOTIFICATION

    Quiq maintains security incident management policies and procedures specified in the Information Security Policy Manual and shall notify Customer without undue delay after becoming aware of the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to Personal Data, including Personal Data, transmitted, stored or otherwise Processed by Quiq or its Sub-processors of which Quiq becomes aware (a “Personal Data Incident”).

    Quiq shall make reasonable efforts to identify the cause of such Personal Data Incident and take such steps as Quiq deems necessary and reasonable to remediate the cause of such a Personal Data Incident to the extent the remediation is within Quiq’s reasonable control. The obligations herein shall not apply to incidents that are caused by Customer or Customer’s Users.

  7. GOVERNMENT ACCESS REQUESTS
    1. Quiq requirements. In its role as a Processor, Quiq shall maintain appropriate measures to protect Personal Data in accordance with the requirements of Data Protection Laws and Regulations, including by implementing appropriate technical and organizational safeguards to protect Personal Data against any interference that goes beyond what is necessary in a democratic society to safeguard national security, defense and public security. If Quiq receives a legally binding request to access Personal Data from a Public Authority, Quiq shall, unless otherwise legally prohibited, promptly notify Customer including a summary of the nature of the request. To the extent Quiq is prohibited by law from providing such notification, Quiq shall use commercially reasonable efforts to obtain a waiver of the prohibition to enable Quiq to communicate as much information as possible, as soon as possible. Further, Quiq may challenge the request if, after careful assessment, it concludes that there are reasonable grounds to consider that the request is unlawful. Quiq may pursue possibilities of appeal. When challenging a request, Quiq may seek interim measures with a view to suspending the effects of the request until the competent judicial authority has decided on its merits. It shall not disclose the Personal Data requested until required to do so under the applicable procedural rules. Quiq agrees it will provide the minimum amount of information permissible when responding to a request for disclosure, based on a reasonable interpretation of the request. Quiq shall promptly notify Customer if Quiq becomes aware of any direct access by a Public Authority to Personal Data and provide information available to Quiq in this respect, to the extent permitted by law. For the avoidance of doubt, this DPA shall not require Quiq to pursue action or inaction that could result in civil or criminal penalty for Quiq such as contempt of court.
  8. RETURN AND DELETION OF CUSTOMER DATA

    Quiq shall return Customer Data to Customer and, to the extent allowed by applicable law, delete Customer Data in accordance with the procedures and timeframes specified in the Information Security Policy Manual. Until Customer Data is deleted or returned, Quiq shall continue to comply with this DPA and its Schedules.

  9. AUTHORIZED AFFILIATES
    1. Contractual Relationship. The parties acknowledge and agree that, by executing the Agreement, Customer enters into this DPA on behalf of itself and, as applicable, in the name and on behalf of its Authorized Affiliates, thereby establishing a separate DPA between Quiq and each such Authorized Affiliate subject to the provisions of the Agreement and this section 9 and section 10. Each Authorized Affiliate agrees to be bound by the obligations under this DPA and, to the extent applicable, the Agreement. All access to and use of the Services and Content by Authorized Affiliates must comply with the terms and conditions of the Agreement and any violation of the terms and conditions of the Agreement by an Authorized Affiliate shall be deemed a violation by Customer.
    2. Communication. The Customer that is the contracting party to the Agreement shall remain responsible for coordinating all communication with Quiq under this DPA and be entitled to make and receive any communication in relation to this DPA on behalf of its Authorized Affiliates.
    3. Rights of Authorized Affiliates. Where an Authorized Affiliate becomes a party to this DPA with Quiq, it shall to the extent required under applicable Data Protection Laws and Regulations be entitled to exercise the rights and seek remedies under this DPA, subject to Section 9.3.2 The parties agree that the Customer that is the contracting party to the Agreement shall, when carrying out an On- Site Audit of the procedures relevant to the protection of Personal Data, take all reasonable measures to limit any impact on Quiq and its Sub-Processors by combining, to the extent reasonably possible, several audit requests carried out on behalf of itself and all of its Authorized Affiliates in one single audit.
  10. LIMITATION OF LIABILITY

    Each party’s and all of its Affiliates’ liability, taken together in the aggregate, arising out of or related to this DPA, and all DPAs between Authorized Affiliates and Quiq, whether in contract, tort or under any other theory of liability, is subject to the ‘Limitation of Liability’ section of the Agreement, and any reference in such section to the liability of a party means the aggregate liability of that party and all of its Affiliates under the Agreement and all DPAs together.

    For the avoidance of doubt, Quiq’s and its Affiliates’ total liability for all claims from Customer and all of its Authorized Affiliates arising out of or related to the Agreement and all DPAs shall apply in the aggregate for all claims under both the Agreement and all DPAs established under the Agreement, including by Customer and all Authorized Affiliates, and, in particular, shall not be understood to apply individually and severally to Customer and/or to any Authorized Affiliate that is a contractual party to any such DPA.

  11. EUROPE SPECIFIC PROVISIONS
    1. For the purposes of this section 11 and Schedule 1 these terms shall be defined as follows:

      “EU C-to-P Transfer Clauses” means Standard Contractual Clauses sections I, II, III and IV (as applicable) to the extent they reference Module Two (Controller-to-Processor).

      “EU P-to-P Transfer Clauses” means Standard Contractual Clauses sections I, II III and IV (as applicable) to the extent they reference Module Three (Processor-to-Processor).

    2. GDPR. Quiq will Process Personal Data in accordance with the GDPR requirements directly applicable to Quiq’s provision of its Services.
    3. Customer Instructions. Quiq shall inform Customer immediately (i) if, in its opinion, an instruction from Customer constitutes a breach of the GDPR and/or (ii) if Quiq is unable to follow Customer’s instructions for the Processing of Personal Data.
    4. Transfer mechanisms for data transfers. If, in the performance of the Services, Personal Data that is subject to the GDPR or any other law relating to the protection or privacy of individuals that applies in Europe is transferred out of Europe to countries which do not ensure an adequate level of data protection within the meaning of the Data Protection Laws and Regulations of Europe, the transfer mechanisms listed below shall apply to such transfers and can be directly enforced by the Parties to the extent such transfers are subject to the Data Protection Laws and Regulations of Europe:
      • The EU C-to-P Transfer Clauses. Where Customer and/or its Authorized Affiliate is a Controller and a data exporter of Personal Data and Quiq is a Processor and data importer in respect of that Personal Data, then the Parties shall comply with the EU C-to-P Transfer Clauses, subject to the additional terms in section 2 of Schedule 1; and/or
      • The EU P-to-P Transfer Clauses. Where Customer and/or its Authorized Affiliate is a Processor acting on behalf of a Controller and a data exporter of Personal Data and Quiq is a Processor and data importer in respect of that Personal Data, the Parties shall comply with the terms of the EU P-to-P Transfer Clauses, subject to the additional terms in sections 2 and 3 of Schedule 1.
  12. DEFINITIONS

    “Affiliate” means any entity that directly or indirectly controls, is controlled by, or is under common control with the subject entity. “Control,” for purposes of this definition, means direct or indirect ownership or control of more than 50% of the voting interests of the subject entity.

    “Authorized Affiliate” means any of Customer’s Affiliate(s) which (a) is subject to the data protection laws and regulations of the European Union, the European Economic Area and/or their member states, Switzerland and/or the United Kingdom, and (b) is permitted to use the Services pursuant to the Agreement between Customer and Quiq, but has not signed its own Order Form with Quiq and is not a “Customer” as defined under this DPA.

    “CCPA” means the California Consumer Privacy Act, Cal. Civ. Code § 1798.100 et seq., and its implementing regulations.

    “Controller” means the entity which determines the purposes and means of the Processing of Personal Data.

    “Customer” means the entity that executed the Agreement together with its Affiliates (for so long as they remain Affiliates) which have signed Order Forms.

    “Customer Data” means what is defined in the Agreement as “Customer Data” or “Your Data”, provided that such data is electronic data and information submitted by or for Customer to the Services.

    “Data Protection Laws and Regulations” means all laws and regulations, including laws and regulations of the European Union, the European Economic Area and their member states, Switzerland, the United Kingdom and the United States and its states, applicable to the Processing of Personal Data under the Agreement as amended from time to time.

    “Data Subject” means the identified or identifiable person to whom Personal Data relates.

    “Europe” means the European Union, the European Economic Area, Switzerland and the United Kingdom.

    “GDPR” means Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), including as implemented or adopted under the laws of the United Kingdom.

    “Information Security Policy Manual” means the Information Security Policy Manual applicable to the specific Services purchased by Customer, as updated from time to time and as otherwise made reasonably available by Quiq.

    “Personal Data” means any information relating to (i) an identified or identifiable natural person and, (ii) an identified or identifiable legal entity (where such information is protected similarly as Personal Data or personally identifiable information under applicable Data Protection Laws and Regulations), where for each (i) or (ii), such data is Customer Data.

    “Processing” or “Process” means any operation or set of operations which is performed upon Personal Data, whether or not by automatic means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

    “Processor” means the entity which Processes Personal Data on behalf of the Controller, including as applicable any “service provider” as that term is defined by the CCPA.

    “Public Authority” means a government agency or law enforcement authority, including judicial authorities.

    “Quiq” means Quiq, Inc., a company incorporated in Delaware, US.

    “Service” means the Quiq software services provided to Customer pursuant to the applicable subscription agreement and order form.

    “Standard Contractual Clauses” means Standard Contractual Clauses for the transfer of Personal Data to third countries pursuant to Regulation (EU) 2016/679 of the European Parliament and the Council approved by European Commission Implementing Decision (EU) 2021/914 of 4 June 2021, as currently set out at https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj.

    “Sub-processor” means any Processor engaged by Quiq.

    List of Schedules

    Schedule 1: Transfer Mechanisms for European Data Transfers

    Schedule 2: Description of Processing/Transfer

SCHEDULE 1 – TRANSFER MECHANISMS FOR EUROPEAN DATA TRANSFERS

  1. STANDARD CONTRACTUAL CLAUSES OPERATIVE PROVISIONS AND ADDITIONAL TERMS

    For the purposes of the EU C-to-P Transfer Clauses and the EU P-to-P Transfer Clauses, Customer is the data exporter and Quiq is the data importer and the Parties agree to the following. If and to the extent an Authorized Affiliate relies on the EU C-to-P Transfer Clauses or the EU P-to-P Transfer Clauses for the transfer of Personal Data, any references to ‘Customer’ in this Schedule, include such Authorized Affiliate. Where this section 1 does not explicitly mention EU C-to-P Transfer Clauses or EU P-to-P Transfer Clauses it applies to both of them.

    1. Reference to the Standard Contractual Clauses. The relevant provisions contained in the Standard Contractual Clauses are incorporated by reference and are an integral part of this DPA. The information required for the purposes of the Appendix to the Standard Contractual Clauses are set out in Schedule 2.
    2. Docking clause. The option under clause 7 shall not apply.
    3. Instructions. This DPA and the Agreement are Customer’s complete and final documented instructions at the time of signature of the Agreement to Quiq for the Processing of Personal Data. Any additional or alternate instructions must be consistent with the terms of this DPA and the Agreement. For the purposes of clause 8.1(a), the instructions by Customer to Process Personal Data are set out in section 2.3 of this DPA and include onward transfers to a third party located outside Europe for the purpose of the performance of the Services.
    4. Certification of Deletion. The parties agree that the certification of deletion of Personal Data that is described in clause 8.5 and 16(d) of the Standard Contractual Clauses shall be provided by Quiq to Customer only upon Customer’s written request.
    5. Security of Processing. For the purposes of clause 8.6(a), Customer is solely responsible for making an independent determination as to whether the technical and organisational measures set forth in the Information Security Policy Manual meet Customer’s requirements and agrees that (taking into account the state of the art, the costs of implementation, and the nature, scope, context and purposes of the Processing of its Personal Data as well as the risks to individuals) the security measures and policies implemented and maintained by Quiq provide a level of security appropriate to the risk with respect to its Personal Data. For the purposes of clause 8.6(c), personal data breaches will be handled in accordance with section 7 (Personal Data Incident Management and Notification) of this DPA.
    6. Audits of the SCCs. The parties agree that the audits described in clause 8.9 of the Standard Contractual Clauses shall be carried out in accordance with section 6.2 of this DPA.
    7. General authorisation for use of Sub-processors. Option 2 under clause 9 shall apply. For the purposes of clause 9(a), Quiq has Customer’s general authorisation to engage Sub-processors in accordance with section 5 of this DPA. Quiq shall make available to Customer the current list of Sub-processors in accordance with section 5.2 of this DPA. Where Quiq enters into the EU P-to-P Transfer Clauses with a Sub-processor in connection with the provision of the Services, Customer hereby grants Quiq and Quiq’s Affiliates authority to provide a general authorisation on Controller’s behalf for the engagement of sub-processors by Sub-processors engaged in the provision of the Services, as well as decision making and approval authority for the addition or replacement of any such sub-processors.
    8. Notification of New Sub-processors and Objection Right for new Sub-processors. Pursuant to clause 9(a), Customer acknowledges and expressly agrees that Quiq may engage new Sub-processors as described in sections 5.2 and 5.3 of this DPA. Quiq shall inform Customer of any changes to Sub-processors following the procedure provided for in section 5.2 of this DPA.
    9. Complaints – Redress. For the purposes of clause 11, and subject to section 3 of this DPA, Quiq shall inform data subjects on its website of a contact point authorised to handle complaints. Quiq shall inform Customer if it receives a complaint by, or a dispute from, a Data Subject with respect to Personal Data and shall without undue delay communicate the complaint or dispute to Customer. Quiq shall not otherwise have any obligation to handle the request (unless otherwise agreed with Customer). The option under clause 11 shall not apply.
    10. Liability. Quiq’s liability under clause 12(b) shall be limited to any damage caused by its Processing where Quiq has not complied with its obligations under the GDPR specifically directed to Processors, or where it has acted outside of or contrary to lawful instructions of Customer, as specified in Article 82 GDPR.
    11. Supervision. Clause 13 shall apply as follows:
      1. Where Customer is established in an EU Member State, the supervisory authority with responsibility for ensuring compliance by Customer with Regulation (EU) 2016/679 as regards the data transfer shall act as competent supervisory authority.
      2. Where Customer is not established in an EU Member State, but falls within the territorial scope of application of Regulation (EU) 2016/679 in accordance with its Article 3(2) and has appointed a representative pursuant to Article 27(1) of Regulation (EU) 2016/679, the supervisory authority of the Member State in which the representative within the meaning of Article 27(1) of Regulation (EU) 2016/679 is established shall act as competent supervisory authority.
      3. Where Customer is not established in an EU Member State, but falls within the territorial scope of application of Regulation (EU) 2016/679 in accordance with its Article 3(2) without however having to appoint a representative pursuant to Article 27(2) of Regulation (EU) 2016/679, the supervisory authority within Ireland shall act as competent supervisory authority.
      4. Where Customer is established in the United Kingdom or falls within the territorial scope of application of UK Data Protection Laws and Regulations, the Information Commissioner’s Office shall act as competent supervisory authority.
      5. Where Customer is established in Switzerland or falls within the territorial scope of application of Swiss Data Protection Laws and Regulations, the Swiss Federal Data Protection and Information Commissioner shall act as competent supervisory authority insofar as the relevant data transfer is governed by Swiss Data Protection Laws and Regulations.
    12. Notification of Government Access Requests. For the purposes of clause 15(1)(a), Quiq shall notify Customer (only) and not the Data Subject(s) in case of government access requests. Customer shall be solely responsible for promptly notifying the Data Subject as necessary.
    13. Governing Law. The governing law for the purposes of clause 17 shall be the law that is designated in the Governing Law section of the Agreement. If the Agreement is not governed by an EU Member State law, the Standard Contractual Clauses will be governed by either (i) the laws of Ireland; or (ii) where the Agreement is governed by the laws of the United Kingdom, the laws of the United Kingdom.
    14. Choice of forum and jurisdiction. The courts under clause 18 shall be those designated in the Venue section of the Agreement. If the Agreement does not designate an EU Member State court as having exclusive jurisdiction to resolve any dispute or lawsuit arising out of or in connection with this Agreement, the parties agree that the courts of either (i) Ireland; or (ii) where the Agreement designates the United Kingdom as having exclusive jurisdiction, the United Kingdom, shall have exclusive jurisdiction to resolve any dispute arising from the Standard Contractual Clauses. For Data Subjects habitually resident in Switzerland, the courts of Switzerland are an alternative place of jurisdiction in respect of disputes.
    15. Appendix. The Appendix shall be completed as follows:
      • The contents of section 1 of Schedule 2 shall form Annex I.A to the Standard Contractual Clauses
      • The contents of sections 2 to 9 of Schedule 2 shall form Annex I.B to the Standard Contractual Clauses
      • The contents of section 10 of Schedule 2 shall form Annex I.C to the Standard Contractual Clauses
      • The contents of section 11 of Schedule 2 to this Exhibit shall form Annex II to the Standard Contractual Clauses.
    16. Data Exports from the United Kingdom and Switzerland under the Standard Contractual Clauses. In case of any transfers of Personal Data from the United Kingdom and/or transfers of Personal Data from Switzerland subject exclusively to the Data Protection Laws and Regulations of Switzerland (“Swiss Data Protection Laws”), (i) general and specific references in the Standard Contractual Clauses to GDPR or EU or Member State Law shall have the same meaning as the equivalent reference in the Data Protection Laws and Regulations of the United Kingdom (“UK Data Protection Laws”) or Swiss Data Protection Laws, as applicable; and (ii) any other obligation in the Standard Contractual Clauses determined by the Member State in which the data exporter or Data Subject is established shall refer to an obligation under UK Data Protection Laws or Swiss Data Protection Laws, as applicable. In respect of data transfers governed by Swiss Data Protection Laws, the Standard Contractual Clauses also apply to the transfer of information relating to an identified or identifiable legal entity where such information is protected similarly as Personal Data under Swiss Data Protection Laws until such laws are amended to no longer apply to a legal entity.
    17. Conflict. The Standard Contractual Clauses are subject to this DPA and the additional safeguards set out hereunder. The rights and obligations afforded by the Standard Contractual Clauses will be exercised in accordance with this DPA, unless stated otherwise. In the event of any conflict or inconsistency between the body of this DPA and the Standard Contractual Clauses, the Standard Contractual Clauses shall prevail.
  2. ADDITIONAL TERMS FOR THE EU P-TO-P TRANSFER CLAUSES

    For the purposes of the EU P-to-P Transfer Clauses (only), the Parties agree the following.

    1. Instructions and notifications. For the purposes of clause 8.1(a), Customer hereby informs Quiq that it acts as Processor under the instructions of the relevant Controller in respect of Personal Data. Customer warrants that its Processing instructions as set out in the Agreement and this DPA, including its authorizations to Quiq for the appointment of Sub- processors in accordance with this DPA, have been authorized by the relevant Controller. Customer shall be solely responsible for forwarding any notifications received from Quiq to the relevant Controller where appropriate.
    2. Security of Processing. For the purposes of clause 8.6(c) and (d), Quiq shall provide notification of a personal data breach concerning Personal Data Processed by Quiq to Customer.
    3. Documentation and Compliance. For the purposes of clause 8.9, all enquiries from the relevant Controller shall be provided to Quiq by Customer. If Quiq receives an enquiry directly from a Controller, it shall forward the enquiry to Customer and Customer shall be solely responsible for responding to any such enquiry from the relevant Controller where appropriate.
    4. Data Subject Rights. For the purposes of clause 10 and subject to section 3 of this DPA, Quiq shall notify Customer about any request it has received directly from a Data Subject without obligation to handle it (unless otherwise agreed), but shall not notify the relevant Controller. Customer shall be solely responsible for cooperating with the relevant Controller in fulfilling the relevant obligations to respond to any such request.

Schedule 2- DESCRIPTION OF PROCESSING/TRANSFER

  1. LIST OF PARTIES

    Data exporter(s): Identity and contact details of the data exporter(s) and, where applicable, of its/their data protection officer and/or representative in the European Union

    Name: Customer and its Authorized Affiliates.

    Address:

    Contact person’s name, position and contact details:

    Activities relevant to the data transferred under these clauses: Performance of the Services pursuant to the Agreement and as further described in the Documentation.

    Signature:______________________________

    Date:__________________________________

    Role: For the purposes of the EU C-to-P Transfer Clauses Customer and/or its Authorized Affiliate is a Controller. For the purposes of the EU P-to-P Transfer Clauses Customer and/or its Authorized Affiliate is a Processor.

    Data Importer(s): Identify and contact details of the data importer(s), including any contact person with responsibility for data protection

    Name: Quiq, Inc.

    Address: Bozeman, Montana

    Contact person’s name, position and contact details: Data Protection Officer, privacy@quiq.com

    Activities relevant to the data transferred under these clauses: Performance of the Services pursuant to the Agreement and as further described in the Documentation.

    Signature:______________________________

    Date:__________________________________

    Role: Processor

  2. CATEGORIES OF DATA SUBJECTS WHOSE PERSONAL DATA IS TRANSFERRED

    Customer may submit Personal Data to the Services, the extent of which is determined and controlled by Customer in its sole discretion, and which may include, but is not limited to Personal Data relating to the following categories of data subjects:

    • Employees, agents, advisors, freelancers of Customer (who are natural persons)
    • Customer’s Users authorized by Customer to use the Services
  3. CATEGORIES OF PERSONAL DATA TRANSFERRED

    Customer may submit Personal Data to the Services, the extent of which is determined and controlled by Customer in its sole discretion, and which may include, but is not limited to the following categories of Personal Data:

    • First and last name
    • Email address
    • IP address
    • Web browsing history for web chat conversations
    • User’s phone number
  4. FREQUENCY OF THE TRANSFER

    Continuous basis.

  5. NATURE OF THE PROCESSING

    The nature of the Processing is the performance of the Services pursuant to the Agreement.

  6. PURPOSE OF PROCESSING, THE DATA TRANSFER AND FURTHER PROCESSING

    Quiq will Process Personal Data as necessary to perform the Services pursuant to the Agreement, as further specified in the Documentation, and as further instructed by Customer in its use of the Services.

  7. DURATION OF PROCESSING

    The period for which the personal data will be retained, or, if that is not possible, the criteria used to determine that period:

    Subject to section 9 of the DPA, Quiq will Process Personal Data for the duration of the Agreement, unless otherwise agreed upon in writing. An archive copy of Personal Data will be maintained for up to 12 months after the Agreement is terminated for any reason.

  8. SUB-PROCESSOR TRANSFERS

    For transfers to (sub-) processors, also specify subject matter, nature and duration of the processing:

    As per 7 above, the Sub-processor will Process Personal Data as necessary to perform the Services pursuant to the Agreement. Subject to section 9 of this DPA, the Sub-processor will Process Personal Data for the duration of the Agreement, unless otherwise agreed in writing.

  9. COMPETENT SUPERVISORY AUTHORITY

    Identify the competent supervisory authority/ies in accordance with clause 13:

    • Where the data exporter is established in an EU Member State: The supervisory authority with responsibility for ensuring compliance by the data exporter with Regulation (EU) 2016/679 as regards the data transfer shall act as competent supervisory authority.
    • Where the data exporter is not established in an EU Member State, but falls within the territorial scope of application of Regulation (EU) 2016/679 in accordance with its Article 3(2) and has appointed a representative pursuant to Article 27(1) of Regulation (EU) 2016/679: The supervisory authority of the Member State in which the representative within the meaning of Article 27(1) of Regulation (EU) 2016/679 is established shall act as the competent supervisory authority.
    • Where the data exporter is not established in an EU Member State, but falls within the territorial scope of application of Regulation (EU) 2016/679 in accordance with its Article 3(2) without however having to appoint a representative pursuant to Article 27(2) of Regulation (EU) 2016/679: Commission nationale de l’informatique et des libertés (CNIL) – 3 Place de Fontenoy, 75007 Paris, France shall act as the competent supervisory authority.
    • Where the data exporter is established in the United Kingdom or falls within the territorial scope of application of UK Data Protection Laws and Regulations, the Information Commissioner’s Office shall act as the competent supervisory authority.
    • Where the data exporter is established in Switzerland or falls within the territorial scope of application of Swiss Data Protection Laws and Regulations, the Swiss Federal Data Protection and Information Commissioner shall act as competent supervisory authority insofar as the relevant data transfer is governed by Swiss Data Protection Laws and Regulations.
  10. TECHNICAL AND ORGANISATIONAL MEASURES

    Data importer will maintain administrative, physical, and technical safeguards for protection of the security, confidentiality and integrity of Personal Data uploaded to the Services, as described in the Information Security Policy Manual provided with the Services purchased by data exporter, and otherwise made reasonably available by data importer. Data Importer will not materially decrease the overall security of the Services during a subscription term. Data Subject Requests shall be handled in accordance with section 3 of the DPA.

    Data importer(s): Identity and contact details of the data importer(s), including any contact person with responsibility for data protection

    Name: Quiq, Inc.

    Address: Bozeman, Montana, USA

    Contact person’s name, position and contact details: Data Protection Officer, privacy@quiq.com

    Activities relevant to the data transferred under these clauses: Performance of the Services pursuant to the Agreement and as further described in the Documentation.